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Privacy Policy

Last updated: October 11th, 2023

In short:

By using RoboRubrics, you explicitly acknowledge and agree that the content of your Google Docs may be accessed by our add-on, and by OpenAI only when you initiate such access. Your data, including Google Docs content, remains securely stored on Google's servers, and we do not access it without your direct consent.


Data Storage: We do not retain your data, whether it's your inputs, clicks, or files on Google Drive. All your data remains on Google's servers, and granting us access does not enable offline access. Our access is exclusively used for displaying your information within the add-on and for executing actions upon your request. Any actions taken within the add-on are under your control.


Stored Information: We only store limited information from your Google account, which includes your first name, last name, and email address. This data is securely managed and employed solely to enhance your personalized experience within our add-on. Personal information, such as your name and email, is not shared with OpenAI.


Sharing of Information with OpenAI: Your personal information is not shared with OpenAI. When you initiate an action, the content of the Google Doc you are working in and/or the other Google Docs in the folder containing that Google Doc is sent to OpenAI for processing. By using our Service, you acknowledge and agree that certain information collected as part of your interaction with our Application, including the content of your Google Docs, may be shared with OpenAI, the organization that provides underlying technology and services. As a result, you are also bound by OpenAI's Terms and Policies, including but not limited to the Privacy Policy and Terms of Use. We encourage you to review OpenAI's Terms and Policies, which can be found on their website, to understand how your information, including the content of your Google Docs, will be handled by OpenAI.


Privacy and Consent: RoboRubrics respects your privacy, and access to the content of your Google Docs is only granted when you explicitly choose to do so by initiating an action within the add-on.


Compliance: Our add-on complies with Google API Services User Data Policy, including the Limited Use requirements, ensuring your data is handled securely and in alignment with established industry standards.


We prioritize your data privacy and ensure that any access to your Google Docs content is based on your explicit consent. Your trust and privacy are central to our commitment.

This Privacy Policy describes Our policies and procedures on the collection, use and disclosure of Your information when You use the Service and tells You about Your privacy rights and how the law protects You.

We use Your Personal data to provide and improve the Service. By using the Service, You agree to the collection and use of information in accordance with this Privacy Policy. 

Interpretation and Definitions


The words of which the initial letter is capitalized have meanings defined under the following conditions. The following definitions shall have the same meaning regardless of whether they appear in singular or in plural.


For the purposes of this Privacy Policy:

  • Account means a unique account created for You to access our Service or parts of our Service.

  • Affiliate means an entity that controls, is controlled by or is under common control with a party, where "control" means ownership of 50% or more of the shares, equity interest or other securities entitled to vote for election of directors or other managing authority.

  • Application refers to Roborubrics, the software program provided by the Company.

  • Company (referred to as either "the Company", "We", "Us" or "Our" in this Agreement) refers to Roborubrics LLC, 1001 Bishop St. Ste 2685a Honolulu, HI 96813.

  • Country refers to: Hawaii, United States

  • Device means any device that can access the Service such as a computer, a cellphone or a digital tablet.

  • Personal Data is any information that relates to an identified or identifiable individual.

  • Service refers to the Application.

  • Service Provider means any natural or legal person who processes the data on behalf of the Company. It refers to third-party companies or individuals employed by the Company to facilitate the Service, to provide the Service on behalf of the Company, to perform services related to the Service or to assist the Company in analyzing how the Service is used.

  • Usage Data refers to data collected automatically, either generated by the use of the Service or from the Service infrastructure itself (for example, the duration of a page visit).

  • You means the individual accessing or using the Service, or the company, or other legal entity on behalf of which such individual is accessing or using the Service, as applicable.

Collecting and Using Your Personal Data

Types of Data Collected

Personal Data

​While using Our Service, We may ask You to provide Us with certain personally identifiable information that can be used to contact or identify You. Personally identifiable information may include, but is not limited to:

  • Email address

  • First name and last name

  • Phone number

  • Address, State, Province, ZIP/Postal code, City

  • Usage Data


Usage Data

Usage Data is collected automatically when using our service. This usage data includes various aspects of your interaction with the service, such as:

  • The length of words in the Google Docs(s) you work on.

  • The timing of when specific actions take place.

  • The quantity of actions that a user initiates.

These Usage Data points help us improve and optimize your experience with our service. They allow us to tailor the service to your needs and provide a better user experience. Please be assured that these data points are treated with the same level of privacy and security as your personal information, in compliance with our Privacy Policy.

Use of Your Personal Data

The Company may use Personal Data for the following purposes:

  • To provide and maintain our Service, including to monitor the usage of our Service.

  • To manage Your Account: to manage Your registration as a user of the Service. The Personal Data You provide can give You access to different functionalities of the Service that are available to You as a registered user.

  • For the performance of a contract: the development, compliance and undertaking of the purchase contract for the products, items or services You have purchased or of any other contract with Us through the Service.

  • To contact You: To contact You by email, telephone calls, SMS, or other equivalent forms of electronic communication, such as a mobile application's push notifications regarding updates or informative communications related to the functionalities, products or contracted services, including the security updates, when necessary or reasonable for their implementation.

  • To provide You with news, special offers and general information about other goods, services and events which we offer that are similar to those that you have already purchased or enquired about unless You have opted not to receive such information.

  • To manage Your requests: To attend and manage Your requests to Us.

  • For business transfers: We may use Your information to evaluate or conduct a merger, divestiture, restructuring, reorganization, dissolution, or other sale or transfer of some or all of Our assets, whether as a going concern or as part of bankruptcy, liquidation, or similar proceeding, in which Personal Data held by Us about our Service users is among the assets transferred.

  • For other purposes: We may use Your information for other purposes, such as data analysis, identifying usage trends, determining the effectiveness of our promotional campaigns and to evaluate and improve our Service, products, services, marketing and your experience.

We may share Your personal information in the following situations:

  • With Your consent: It's important to specify that user data will only be shared with their explicit consent. This maintains transparency and ensures that users have control over their data.

  • For business transfers: This is relevant to inform users that their data might be transferred if the company undergoes changes such as a merger or acquisition. It's a standard clause that informs users of what might happen to their data in case of significant business changes.

Retention of Your Personal Data

The Company will retain Your Personal Data only for as long as is necessary for the purposes set out in this Privacy Policy. We will retain and use Your Personal Data to the extent necessary to comply with our legal obligations (for example, if we are required to retain your data to comply with applicable laws), resolve disputes, and enforce our legal agreements and policies.
The Company will also retain Usage Data for internal analysis purposes. Usage Data is generally retained for a shorter period of time, except when this data is used to strengthen the security or to improve the functionality of Our Service, or We are legally obligated to retain this data for longer time periods.


Transfer of Your Personal Data

Your information, including Personal Data, is processed at the Company's operating offices and in any other places where the parties involved in the processing are located. It means that this information may be transferred to — and maintained on — computers located outside of Your state, province, country or other governmental jurisdiction where the data protection laws may differ than those from Your jurisdiction.

Your consent to this Privacy Policy followed by Your submission of such information represents Your agreement to that transfer.
The Company will take all steps reasonably necessary to ensure that Your data is treated securely and in accordance with this Privacy Policy and no transfer of Your Personal Data will take place to an organization or a country unless there are adequate controls in place including the security of Your data and other personal information.

Delete Your Personal Data

You have the right to delete or request that We assist in deleting the Personal Data that We have collected about You.
Our Service may give You the ability to delete certain information about You from within the Service.

You may update, amend, or delete Your information at any time by signing in to Your Account, if you have one, and visiting the account settings section that allows you to manage Your personal information. You may also contact Us to request access to, correct, or delete any personal information that You have provided to Us.

Please note, however, that We may need to retain certain information when we have a legal obligation or lawful basis to do so.

Disclosure of Your Personal Data

Business Transactions

If the Company is involved in a merger, acquisition or asset sale, Your Personal Data may be transferred. We will provide notice before Your Personal Data is transferred and becomes subject to a different Privacy Policy.

Law enforcement

Under certain circumstances, the Company may be required to disclose Your Personal Data if required to do so by law or in response to valid requests by public authorities (e.g. a court or a government agency).

Other legal requirements

  • The Company may disclose Your Personal Data in the good faith belief that such action is necessary to:

  • Comply with a legal obligation

  • Protect and defend the rights or property of the Company

  • Prevent or investigate possible wrongdoing in connection with the Service

  • Protect the personal safety of Users of the Service or the public

  • Protect against legal liability

Security of Your Personal Data

The security of Your Personal Data is important to Us, but remember that no method of transmission over the Internet, or method of electronic storage is 100% secure. While We strive to use commercially acceptable means to protect Your Personal Data, We cannot guarantee its absolute security.

Children's Privacy

Our Service does not address anyone under the age of 13. We do not knowingly collect personally identifiable information from anyone under the age of 13. If You are a parent or guardian and You are aware that Your child has provided Us with Personal Data, please contact Us. If We become aware that We have collected Personal Data from anyone under the age of 13 without verification of parental consent, We take steps to remove that information from Our servers.

If We need to rely on consent as a legal basis for processing Your information and Your country requires consent from a parent, We may require Your parent's consent before We collect and use that information.

Sharing of Information with OpenAI

By using our Service, you acknowledge and agree that certain information collected as part of your interaction with our Application, including the content of your Google Docs, may be shared with OpenAI, the organization that provides underlying technology and services. As a result, you are also bound by OpenAI's Terms and Policies, including but not limited to the Privacy Policy and Terms of Use. We encourage you to review OpenAI's Terms and Policies, which can be found on their website, to understand how your information, including the content of your Google Docs, will be handled by OpenAI.

Changes to this Privacy Policy

We may update Our Privacy Policy from time to time. We will notify You of any changes by posting the new Privacy Policy on this page.

We will let You know via email and/or a prominent notice on Our Service, prior to the change becoming effective and update the "Last updated" date at the top of this Privacy Policy.

You are advised to review this Privacy Policy periodically for any changes. Changes to this Privacy Policy are effective when they are posted on this page.

Contact Us

If you have any questions about this Privacy Policy, You can contact us:

By email:

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